Archive for December 22nd, 2012
Have you ever thought about why building up an effective workflow is so important for any business? The key is in the word itself. You design that sequence of connected steps to make work flow seamless and smooth. Creating that kind of workflow is hard to achieve without proper workflow software, and that kind of software is exactly what we are going to talk about in the article.
As it was said, workflow is a sequence of connected steps performed by one person or, which is more usual, by many people. Ideally, workflow should make the process of executing the project as easy and as efficient as possible, and the workflow software should satisfy some basic requirements. First of all, it should be customizable so you could use it according to your needs. For instance, task tracking software provides you with numerous templates that can be easily rearranged for different aspects of your business. Also it’s important to make sure that the software is usable and you won’t have to get IT support team to use it on regular basis. Since one of the main purposes of effective workflow software is saving your money the last thing you need is hiring one more specialist who would handle the program.
In order to make the whole process of assigning task simpler workflow software must have feature that would not only allow creating and assigning tasks, but would also automatize the whole process. That way once the task is completed the system will send a notification to the assignee who is responsible for executing the following task, so manager won’t have to control that process closely.
Another thing you should pay attention to while choosing workflow software is whether the program allows making changes once the process is in motion. If it doesn’t have such feature than you should keep searching. Seasoned project managers know that as soon as you are done building a workflow, something always changes and you have to start all over again. That’s a completely normal process, because every business needs to adapt in order to survive on the competitive market. And with Comindware task tracking software you can make changes in already active workflow without having to start a new one. The system will allow you to update workflow and assign new executors without bothering other members of your team who work on the same project.
Effective workflow software will help you organize your working process more efficiently and will create real-time visibility, which is crucial for preventing and fixing any mistake that may occur while executing the project.
Hi, my name’s Jannet Sparts and I’m working as an editor of Online Issues. I write for several blogs sharing my experience and observations. I have worked as a project manager in several companies. So I have tried different PM tools, collaboration programs, including tracker and task management software solutions. For the moment PM software is my primary field of interest.