In a troubled economy businesses are trying to minimize their spending and cloud software offers an excellent way to achieve that. But the problem is not many businesses are aware of the advantages offered by cloud software. So if you are one of the first to embrace these technologies you can gain a significant advantage over your competitors. Mentioned below are some ways web based software can save you money.
Most web based software provides you with a pay as you go option. So you don’t have to spend a huge amount upfront to make use of the software. This also enables you to test the software without making a long term commitment. Additionally cloud based solutions are much cheaper compared to traditional desktop software. For example a web based Visio alternative like Creately costs 5$ per month compared to a 300-400$ Visio license.
Reduced Maintenance/Installation Costs
Because cloud software resides in vendor servers they are platform independent. Only thing you need to access them is a modern browser which can be easily downloaded for free. This means you don’t have to worry about downloads, installing the software, doing compatibility test before installing and upgrading, creating disk space for installations and a whole lot more. Basically you let the vendor handle the maintenance and upgrading while you use the software.
Collaboration Features to Improve Productivity
The collaboration features including real-time collaboration makes it very easy for teams to work together. Additionally they help people working from remote locations and independent contractors to easily share and edit documents. In real-time collaboration you can share a document with multiple persons and edit them simultaneously. You can instantly see the changes made by each other so there is little chance of someone getting confused. A good example of this is working with your accountants using a web based accounting tool like Freshbooks. Because both parties can see the changes instantly you can suggest modification, give explanations for some expenses etc. Another example is discussing your website layout with a web design company. You can share a UI mock-up and collaboratively edit it until both parties are satisfied about the design. These are just two examples, the possibilities are limitless.
Anywhere Access to Quickly Retrieve Data
Another big benefit of cloud software is you can access them from anywhere in the world as long as you have an Internet connection. Instant access to data makes it very easy to take decisions and act faster according to the data. It is important to note that some cloud based vendors provide offline access as well, so you’re not handicapped when working in remote areas that don’t have Internet access. HTML5, On-premise installations are some of the things vendors provide to give offline access.
Other Ways Cloud Software Saves You Money
Mentioned above are some of the main ways cloud software helps your business save money. But there are plenty more. Because of online collaboration you dramatically reduce the number of meetings and the time spend on meetings. You cut down travel costs because now you no longer need to go to the client or vendor to discuss your plans. There are plenty of other little benefits that add up to make a significant difference.
With all these benefits it would be foolish not to give cloud software a try. Most of them offer a free trial so you have nothing to lose.
Nishadha Silva is a tech evangelist working for Creately, a web based diagram software to draw business process diagrams, flowcharts, organization charts, network diagrams and much more. Give it a try and feel the difference.